Team Assistant Jobs In Dubai 2023 | Siemens Healthineers

Siemens Healthineers

Job Requirements

Job Responsibilities

Team Assistant Jobs In Dubai 2023 | Siemens Healthineers

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Your Tasks and Responsibilities:

  • Support the Sales and Finance Executives and their team members by providing high level administrative and clerical support
  • Maintain calendars and set up appointments for the Executives as required and respond to internal and external telephone calls for the team
  • Organize meetings, reserve conference rooms and equipment and coordinate catering services
  • Support meetings & accompany the Executives to occasional appointments completing minutes of meetings as required
  • Schedule and book travel arrangements for all the team members
  • Process expense reports and follow up on payment reimbursements
  • Be the point of contact for facilities and IT helpdesk issues
  • Assist with the organization and support of team events and activities
  • Occasional support at marketing events, conferences and user meetings
  • Manage office supplies and ordering of new equipment according to required processes
  • Support applications specialists preparing quotations as required
  • Prepare documents, reports and briefings to support monthly reporting activities
  • Assist the team requirements for onboarding and offboarding of employees
  • Maintain confidentiality of all information

Your Qualifications And Experience

  • Proven experience in a function with similar responsibilities
  • Ability to communicate effectively at all levels
  • A positive attitude with a strong teamwork mindset and ability
  • Able to manage multiple tasks and work effectively to meet required deadlines
  • Solid ability to understand processes and to work with the provided tools to fulfill their purpose
  • Hardworking, systematic and self-motivated with the ability to make decisions
  • Excellent MS Office knowledge, Outlook and Word
  • Good knowledge of Excel
  • Flexibility in work location and time availability
  • Fluent level in English for both communication and the written word
  • General knowledge about Healthcare or experience within the medical care business
  • Initiative, resourcefulness, and a sense of humor

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