Admin & Operations Coordinator

From Fritz&Muller, we are currently partnering with a leading company in the Ingredients industry in the search for an Admin & Operations Coordinator to support day-to-day business operations and executive management. We are looking for a high-energy, hands-on, and highly organized professional who thrives in a fast-paced, multitasking environment. The ideal profile is someone naturally proactive, solution-oriented, and always ready to resolve the day-to-day challenges of the business with agility and ownership. This position requires a strong operational mindset, excellent coordination skills, and previous experience supporting Director-level agendas, travel, and executive priorities.

Manage end-to-end HR administration processes, including visa management (new visas, renewals, cancellations), contracts, and employee documentation Coordinate medical insurance and employee benefits administration Support payroll inputs, including attendance, leave records, and employee data accuracy Oversee the daily management of Zoho CRM, Zoho Books, and Zoho Projects, ensuring data integrity, workflow discipline, and correct internal usage Track KPIs, active projects, meetings, and deadlines, providing regular reporting and operational insights Support billing processes, including expense tracking, supplier invoice entries, and finance coordination within Zoho Act as the main internal point of contact for Zoho-related processes, troubleshooting, and process improvements Manage office operations, including supplies, vendors, maintenance, and cost control Ensure a well-structured, efficient, and fully functional office environment Coordinate complex travel arrangements for Directors, including flights, hotels, transportation, and itinerary management Manage and maintain Director-level agendas, meetings, calendar alignment, and stakeholder coordination Provide executive and personal assistance to Directors, including documentation, communications, and follow-up on key action points Proactively solve day-to-day operational issues, anticipating risks and ensuring smooth business continuity.

Bachelor’s Degree in Business Administration or a relatedfield 1–3 years of experience in administration, operations, executive support, or office coordination roles Mandatory hands-on experience with Zoho CRM / Zoho Books / Zoho Projects (non-negotiable) Proven experience in visa processing and HR documentation management Previous experience managing Director-level calendars, agendas, travel, and executive support Strong multitasking capabilities with the ability to handle multiple urgent priorities simultaneously Highly proactive, energetic, and comfortable working in a dynamic environment Strong problem-solving mindset with a natural predisposition to resolve operational issues quickly Excellent organizational skills and strong attention to detail Ability to manage confidential information with discretion and professionalism Advanced proficiency in MS Office (Excel, Word, PowerPoint)

Annual performance-based salary increases. Health and dental insurance coverage or a health stipend to support your well-being. Paid Time Off and a Holiday Bonus. Recognition and performance incentives. Fast growth means excellent chances for career advancement within the company!