Administration Executive

We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, implementing procurement strategies, managing vendor relationships, and ensuring smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, familiarity and comfort in using ERP systems and Microsoft Office.

Oversee day-to-day administrative operations and provide support to the Admin Manager. Maintain accurate documentation of office supplies, facilities, f ixed assets and other administrative records. Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently. Procurement and Vendor Management: Implement procurement strategies to optimize cost, quality, and timely delivery of goods and services. Maintain updated records of orders, delivery schedules, and vendor details. Establish and maintain strong relationships with vendors and service providers. Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization. Inventory and Asset Management: Oversee inventory control and ensure accurate tracking of all office supplies and equipment. Implement best practices for inventory management, including periodic audits and reordering of assets and supplies. Ensure proper documentation and upkeep of fixed asset records. Event Coordination: Coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events. Liaise with vendors, venues, and internal teams to ensure all event requirements are met. Manage event logistics, including budgeting, scheduling, and post -event evaluation.

Bachelor’s degree in business administration, Management, or a related field. Minimum of 5-8 years of experience in administration, procurement or event management. Strong organizational and multitasking abilities. Excellent communication and negotiation skills. Knowledge and prior experience of bookkeeping is a plus. Proficiency in MS Office and familiarity with ERP systems.