Executive Assistant to Supply Chain Jobs In Dubai 2023 | Unilever


Executive Assistant to Supply Chain Jobs In Dubia 2023 | Unilever

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Key responsibilities

  • Diary management – assessing competing priorities and anticipating requirements.
  • Team travel bookings including itinerary organisation, flights, hotels, car hire and taxi bookings.
  • Managing of event budgets.
  • Pro-actively tackling issues related to administrative processes to ensure speed and efficiency, ensuring files and records are organised and maintained.
  • Global meeting and video presence room bookings.
  • Commercial invoice creation and customs clearance documentation, raising of purchase orders and SAP goods receipting.
  • New starter induction plans and training.
  • Organising of team events, meetings, and key workshops – besides scheduling and the logistics, also the preparation of materials and location.
  • Strong rapport with staff including reception, security and catering.

Skills and Experience:

  • This role requires proven strong experience as a Personal Assistant and experience working in a corporate environment and regional/global organization. It requires discretion and confidentiality, and you need to be comfortable working in an entrepreneurial environment which moves at pace.
  • Critically, the jobholder must be well organized, able to prioritize tasks of high complexity and be able to build relationships with an international network and key stakeholders across different levels internally and externally.
  • Excellent English written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
  • The incumbent must be comfortable working in an agile virtual environment, embracing new ways of working and using knowledge of the technologies available to proactively support the needs of the team.
  • Candidates should have a high degree of maturity, self-confidence and have strong interpersonal skills.
  • Solid IT skills are required, particularly Word, Excel and PowerPoint. Accuracy, speed, proactivity, and an ability to ‘get things done’ are vital.

To apply for this job please visit www.careerjet.ae.

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